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Quarterly Reports Due January 31, 2025If you held a 2024 license at any time during the 4th quarter of 2024, you MUST submit your LE-21 Quarterly Report form by January 31, 2025. The report covers the period from October 1 through December 31, 2024. Reports filed after this date will be assessed a $75 late filing fee. Filing quarterly reports using our online system is cheaper than filing paper forms. If needed, all paper forms can still be found on our website, including all daily forms. Please make sure to provide copies of daily forms for progressive bingo (LE-34a), progressive pull tabs (LE-31a), and progressive raffles (LE-34c) with your submission. The progressive bingo forms should be updated after each bingo occasion and the pull tab and raffle forms should be updated regularly. If you have any questions or concerns, contact Lisa Marty at lisa.marty@coloradosos.gov or Denise Lamberth at denise.lamberth@coloradosos.gov. Continued Online AcceptanceCurrently, 96% of groups file their documentation online. This only leaves 29 total groups that are NOT currently filing electronically. Quarterly reminders continue to be sent to those still filing by paper regarding how to create your online account. You will receive this for each paper quarterly submission you continue to file. Remember, fees for online filing of quarterlies are cheaper than those for paper filing, and your filing or renewal will not be held up by waiting for the mail to be delivered to our office. If you would like to start the process of going to online filing, please refer to your mailed reminder or contact our team who are happy to assist you. We would like to thank everyone who is making this transition. You are always welcome to give us a call – we are more than happy to aid you in taking advantage of this filing method. Bingo/Raffle Financial ReportsOur office is committed to using our statewide reach to provide timely and accurate data to the bingo/raffle community. We use the information you provide on quarterly reports to publish two informative datasets on our website:
Our website currently contains reports for calendar years 2013 through 3rd quarter 2024. Reports are updated quarterly. |
Renewing a Bingo Manufacturer, Supplier, Agent LicensePlease remember: the Manufacturer, Supplier and Agent licenses expire on March 31, 2024. Applications/renewals must be submitted online. There are training guides available on our website as follows:
These licenses can be renewed any time after February 1 for the 2025 license year (Manufacturer and Supplier licensee filings must also have submitted their 1st quarter reports before renewals will become available). If you have any questions or concerns regarding accessing the system, please contact Shannon Bee at 303-894-2200 x 6406. New Manufacturer, Supplier and Agent applicants can also access the system for the initial submission of the application and creation of your online account at our website. E-Filing a Bingo-Raffle License RenewalPlease remember, if you wish to continue to conduct charitable games of chance in 2025, you will need to renew your Bingo-Raffle license for 2025 before starting or continuing any games into 2025. All 2024 Bingo-Raffle licenses expired December 31, 2024. The Secretary of State's office encourages groups to file online. If renewing online, the licensee can access their online account and use the “renew” link on their account’s summary page. Please do not create a new account as these filings will need to be rejected and resubmitted through your already existing account. When filing online, the system will only accept credit or debit cards; we do not have ACH or the ability to directly transfer funds from your accounts. The card, however, does not have to be linked directly to the bingo-raffle account. A personal card could be used (we do not retain any card information once the submission is made to our office) and then reimbursed from the bingo-raffle account (we will need adequate descriptions on the schedule A that the reimbursement was for a “loan” to repay the person using their personal card for this payment). Also, the group has the option of obtaining a prepaid card where it can be loaded with the appropriate amount to cover the payment. Games Manager TrainingYour organization must have at least one certified Games Manager in order to run charitable games. We recommend licensees maintain more than one Games Manager. To support this, we offer in-person and online Games Manager training courses. Sign up for the online Games Manager eLearning course on our website. For in-person classes, visit our Games Manager Training page and follow the instructions to sign up for a scheduled class. The dates/times/places of upcoming Games Manager training classes are as follows:
Information Regarding Updated Bingo-Raffle RulesAmendments to the Bingo-Raffle rules as a result of the passage of HB24-1326 have been adopted and were effective as of October 15, 2024. The Laws and Rules Handbook (PDF) was updated with these changes and the current version is available on our website. For the official version of the rules, please go to this link on the website. Reimbursing From the Bingo-Raffle AccountOn rare occasions we know organizations need to reimburse individuals for purchasing items such as raffle prizes, raffle tickets, supplies to be used in gaming activities or for use at the organization. As funds used from the Bingo-Raffle account need to be written directly to the business or vendor per C.R.S. 24-21-622 (3)(a), there may be a circumstance where this may not have been possible (such as a one-time sale was occurring on an item and no checks were available, or an item was purchased on the weekend, or a personal debit or credit card had to be used in the circumstance). We encourage you to contact our office by e-mailing licensing@coloradosos.gov or 303-894-2200, Ext. 4 when encountering these situations ahead of time, if possible, as these circumstances should be the exception rather than the norm. We can assist you with steps that need to be taken in these instances. Again, this practice should not be the norm and will require the submission of additional items for verification that bingo-raffle funds were expended correctly, when these occurrences appear on the quarterly report. |