Bingo & Raffle Newsletter 5/01/2024

Quarterly Reports Due April 30, 2024

If you held a 2024 license at any time during the 1st quarter 2024, you MUST submit your LE-21 Quarterly Report form by April 30, 2024. The report covers the period from January 1 through March 31, 2024. Reports filed after this date will be assessed a $50 late filing fee.

Filing quarterly reports using our online system is cheaper than filing paper forms. If needed, all paper forms can still be found on our website, including all daily forms.

Please make sure to provide copies of daily forms for progressive bingo (LE-34a), progressive pull tabs (LE-31a), and progressive raffles (LE-34c) with your submission. The progressive bingo forms should be updated after each bingo occasion and the pull tab and raffle forms should be updated regularly.

If you have any questions or concerns, contact Lisa Marty at lisa.marty@coloradosos.gov or Denise Lamberth at denise.lamberth@coloradosos.gov.

Continued Online Acceptance

Currently, 95% of groups file their documentation online. That is a 3% improvement over this time last year, and only leaves 36 total groups that are not currently filing electronically.  As done throughout last year, quarterly reminders will continue to be sent to those still filing by paper regarding how to create your online account. You will receive this for each paper quarterly submission you continue to file. As always, fees for online filing of quarterlies are cheaper than those for paper filing, and your filing or renewal will not be held up by waiting for the mail to be delivered to our office. If you would like to start the process of going to online filing, please refer to your mailed reminder or contact our team to assist you and thank you for making this transition. You are always welcome to give us a call – we are more than happy to aid you in taking advantage of this filing method.

Bingo/Raffle Advisory Board

The Colorado Bingo-Raffle Advisory Board makes recommendations to the Secretary of State's office in its regulation of the charitable gaming sector. All members of the public are encouraged to attend and contribute to this important dialogue.

Specifics regarding any meeting and how to attend can be found here.

If you have any questions, please feel free to send us an email at licensing@coloradosos.gov.

We would also like to remind current members of the Board that there is a statutory requirement that they complete yearly Board training. This training is available here under Bingo-Raffle Advisory Board training.

 

E-Filing a Bingo-Raffle License Renewal

Please remember, if you wish to continue to conduct charitable games of chance in 2024, you will need to renew your Bingo-Raffle license for 2024 before starting or continuing any games into 2024. All 2023 Bingo-Raffle licenses expired December 31, 2023. The Secretary of State's office encourages groups to file online. If renewing online, the licensee can access their online account and use the “renew” link on their account’s summary page. Please do not create a new account as these filings will need to be rejected and resubmitted through your already existing account.

When filing online, the system will only accept credit or debit cards; we do not have ACH or the ability to directly transfer funds from your accounts. The card, however, does not have to be linked directly to the bingo-raffle account. A personal card could be used (we do not retain any card information once the submission is made to our office), and then reimbursed from the bingo-raffle account (we will need adequate descriptions on the schedule A that the reimbursement was for a “loan” to repay the person using their personal card for this payment). Also, the group has the option of obtaining a prepaid card where it can be loaded with the appropriate amount to cover the payment.

Games Manager Training

Your organization must have at least one certified Games Manager in order to run charitable games. We recommend licensees maintain more than one Games Manager. To support this, we offer in-person and online Games Manager training courses.

Sign up for the online eLearning course on our website.

For in-person classes, visit our Games Manager Training page and follow the instructions to sign up for a scheduled class.

The dates/times/places of upcoming Games Manager training classes are as follows:

  • Saturday, May 11, 2024 at 8:00 AM. St Francis Catholic Church, 2746 Fifth St, Castle Rock, CO 80104
  • Saturday, June 22, 2024 at 8:00 AM. American Legion George Beach Post 4, 2124 County Road 54G, Fort Collins, CO 80524

Online Games Manager Training Notes

If you are taking the online games manager training there are some points to remember:

  • You must complete ALL modules within the chosen training. You cannot complete a portion of the available modules within the training and be considered complete.
  • Once you have completed all the modules, you will see within your training that all modules are checked off. To actually become certified, you must then open the “What’s Next” section that will link you to the Games Manager Oath form which you must print, complete, and mail in with the $20 certification fee, per the instructions on the page.
  • Once this completed oath form and fee are received in our office, it will take 3-5 working days to process. Once processed, your certificate will be e-mailed to you on to the e-mail address listed on the oath form.
  • Until you have received your certificate from our office, you are not certified and cannot assume games manager duties.

Please feel free to contact us if you have further questions.

Bingo/Raffle Financial Reports

Our office is committed to using our statewide reach to provide timely and accurate data to the bingo/raffle community. We use the information you provide on quarterly reports to publish two informative datasets on our website:

  • Aggregate revenue report: this report contains a "roll-up" of total revenue, expense, and profit data for charitable gaming in the state.
  • Revenue by licensee: this report contains similar information broken down by individual bingo/raffle licensees. We began publishing this report in response to a request from our Bingo/Raffle Advisory Board.

Our website currently contains reports for calendar years 2013 through 2023. Reports are updated quarterly.

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